Data Protection, Privacy and Confidentiality


Practice Privacy Notice

Our practice privacy notice explains why the GP practice collects information about you and how that information may be used.

Please download out 'Practice Privacy Notice' document for further information.

Privacy Notice for Children

Patient Confidentiality

Your medical records, in both paper and computer form, are used jointly by members of the practice team. We will not disclose information from them to anyone else without your permission, except in the following circumstances:

  • When we are referring you to another doctor or health professional for treatment
  • When you move to another practice
  • When we are obliged to by law

However information about you may be used (within the constraints of the Data Protection Act) to protect public health, to undertake research and audit, to train or teach medical staff and students and to plan and organise health care services. If you do not want your information to be used in this way you have the right to refuse but you do need to inform either your doctor or another member of the practice is you wish to withhold consent.

Under 16s

We provide a confidential service  to all our patients including under 16s. This means you can tell others about a visit to the surgery but we won't. Nothing will be said to anyone including parents, other family members, care workers without your permission. The only reason we might have to consider passing on confidential information without your permission would be to protect you or someone else from serious harm, and we would always try to discuss the matter with you first.

Your Data Matters to the NHS

Information about your health and care helps us to improve your individual care, speed up diagnosis, plan your local services and research new treatments.

In May 2018, the strict rules about how this data can and cannot be used were strengthened. The NHS is committed to keeping patient information safe and always being clear about how it is used.

You can choose whether your confidential patient information is used for research and planning.

To find out more visit: nhs.uk/your-nhs-data-matters or download the 'Your Data Matters to the NHS' leaflet.

* Please note you can withdraw your consent at any time

Great North Care Record

What is your Great North Care Record?

At the moment, every health care organisation holds a different set of records about you. Information in different records may be duplicated or incomplete.

Your Great North Care Record is the development of access for health professionals to view your electronic medical records, that will over time include a range of healthcare information to help improve the care you receive in the North East.

Find out more by reading our information leaflet.

NHS Summary Care Records

As part of a mandatory, national programme each GP Practice will have to make a summary care record for each patient (unless the patient has already opted out). Please read the information regarding this.

If you wish to opt out download and complete the opt out form and return to the Practice (see below).

Further information can be found at the NHS Digital website.

Information Leaflets & Opt-Out Form

Transferring Your Electronic Health Record

Your GP practice holds copies of your patient health record electronically and in paper format. Both contain the healthcare information about you that your GP needs including your medical history, medications, allergies, immunisations and vaccinations.

If you have previously registered with a different GP in England, upon registering at this practice your electronic health record will, where possible, be transferred automatically from your previous practice through the use of an NHS system called GP2GP.

For further information please download this information leaflet.